- Full name, address, date of birth, start date and salary
- NI number and completed starter checklist or valid P45 (starter checklist PDF attached).
- Department and Division
- Other permanent additions and deductions (if applicable) and details if they are taxable or non taxable
- Bank details (for BACS clients only).
It is not Pay Checks responsibility to check the eligibility of an employee to work in the UK.
The Revenue will no longer accept temporary NI numbers. If an employee does not have a National Insurance number:
- keep a record of their full name, address, gender and date of birth
- tell them to contact their nearest Jobcentre Plus office (Jobcentre Plus is part of the Department for Works & Pensions).
The Jobcentre Plus office will give the employee a date for a face-to-face interview. This interview is to check the employees identity before they are given an NI number. They will tell the employee which documents they need to take with them to the interview.
After the interview, the employee will be given a tear-off portion from the application form CA5400. As the employer you should keep a copy of the CA5400 as evidence that an NI number has been applied for. After making their checks, the Jobcentre Plus office will write to the employee to inform them of their NI number and will send an NI number card some weeks later.